How To Write A Cover Letter

Employers are forever on the lookout for the resume that jumps out at them. Not in terms of being fancy and pretty to look at. Employers are looking to be impressed! Reading your resume, they want to be able to feel that YOU are the right candidate for the position. They want to be able to do this before ever setting eyes on you!  

Tall order, right? You betcha it is! 

The very first step in landing a ideal job is to write an ideal cover letter.  

Your cover letter serves to ask for an interview. Then, your prospective employer decides whether or not to read your resume to learn more about you. When all is said and done, the prospective employer will feel compelled to call you in for that important interview to learn more about you.


1. On top of the letter, write your contact details.

Jennifer Tilly  
2150 Orange Grove New York, NY 55555
Phone: (555) 555-5555 | Email:

2. Write contact details of your prospective employer.  

Mr. John Smythe 
Director of ABC Company
5854 Tombon Road
New York, NY 55555

Dear Mr. Smythe,

3. Opening paragraph – Use an opening that will bring yourself to the attention of the reader and make clear the exact position you are applying for. Use one of the following:  

  • Summarize the opening   
  • Name the opening   
  • Request an opening   
  • Question the availability of the opening  

4. Secondary paragraph(s)- Provide descriptive information to provide the reader with good reasons to invite you to an interview. Use a variety of the following: 

  • Education   
  • Work experience    
  • Ability to work with others and/or alone    
  • Interest in your field    
  • Interest in the company    
  • Responsibilities in previous positions  

5. Closing paragraph – This will be written so your prospective employer will take action! 

Take the initiative and suggest a good time for you to come in for an interview. Be sure to include all of your contact information, including your email and fax numbers.

6. Close with:  


Enclosure [this will be your resume]. To review, you will always begin your cover letter by placing your full name, address, telephone number and email address on top of the letter. You will follow this with the same information addressing your letter to your prospective employer. 


When addressing your prospect, always use full name, address, etc., and do not use abbreviations. 

Address your letter directly to the person in charge of hiring. 

Sign your letter by hand. 


1. I am writing to you in response to your advertisement in the Washington Post, dated May 13th, 2004.  

2. As you can see from my enclosed resume, my experience and accomplishments match this position’s requirements. 

3. I would like to point out……(add text that is most relevant to the position.) 

4. During my 5 yrs. with Amsted and Querns, I initiated extensive improvements that resulted in garnering 30 more clients for the period ending…. 

5. I would appreciate the opportunity…. to meet with you to discuss my qualifications for your position, OR,…to speak with you in person. 

6. Please accept this letter as an expression of my interest in the position of…     

7. A copy of my resume has been enclosed for your review. 

8. I believe that my skill-set matches perfectly with your requirements. 

9. I possess the right combination of nursing skills to be an asset to your organization. 

10. I would welcome the opportunity to meet with you to discuss my potential contributions to your company. 

11. I look forward….to hearing back from you….OR… your reply. 


Using a good cover letter template, you can simply fill in the blanks.  You might want to do this until you feel entirely confident in designing your own.  All of the samples given are just a few appropriate ways to write a good cover letter. 

Your full name
Home address, City, State, Zip code
Phone number | Email  
Writing date,
Employer's full name
Professional title
Organization name
Home address
City, State, and Zip code
Dear Mr. (full name here) or Ms. (full name here), 

Open your letter with something that will command attention—a statement that establishes you to your reader. Briefly state which job or position you are applying for. 

The secondary section of your letter should be highly relevant to the position applied for.  Offer one or two (brief) paragraphs that point to why you are the best one for the job. Do NOT simply summarize your resume! 

Your closing paragraph is critical to your success!  You need to initiate action! Do this by explaining what action you will take, such as: I will call you at such and such a time to arrange an interview.  If not being so forward, end with: I look forward to your response. If you leave the calling in their hands always state: Please contact me to set up a good time for an interview and make certain they have your contact information at hand. 

Sincerely yours, or Yours truly, or similar 
Your signature written by hand
Your name (typewritten) 

Enclosure  (you can type in “resume” after Enclosure, or leave blank)

Now you can start writing yourself a professional cover letter and hunting for your desired position.

What’s more? In case you have anything new to add on this blog, feel free to share with us by sending email via

We’re more than eager to help others finding solutions or conquer challenges! We say it, we mean it, and we DO it! 

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